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National Research University Higher School of EconomicsResearch DepartmentsInstitute for Public Administration and GovernanceProjectsDevelopment of methodology to streamline functions of executive authorities, taking into account the capabilities of modern information technologies

Development of methodology to streamline functions of executive authorities, taking into account the capabilities of modern information technologies

2010

The main purpose of the research was to analyze the maintenance and formation of the government record systems of federal executive authorities, the development of methodological and technical approaches to streamlining the performance of public functions and services in organizing inter-departmental (inter-record) exchange of information without the applicant’s participation.

As part of the research, we:

  • Identified and updated the list of federal information resources pegged to subjects, authorized to form, maintain and use them;
  • Analyzed and documented statutory rules of forming, maintaining and using federal information resources;
  • Identified federal information resources that contain legally relevant data for individuals and organizations or that change legal status of record objects;
  • Reviewed information resources that contain legally relevant data for individuals and organizations and are published on official websites of federal agencies or organizations under their jurisdiction, which however have no legal grounds for forming and maintaining this data, established by legal and government acts, (the list of educational institutions, the list of pseudo-certified subjects);
  • Identified the lists of products, indicators and data books approved by government legal acts;
  • Identified national and government classifier, reference books and nomenclature, developed by federal agencies to perform government functions and provide services;
  • Described the federal automated systems registered in the Register of federal government information systems and other information systems, mentioned in legal and substatutory acts;
  • Described the target state of formation, maintenance and use of federal information resources;
  • Developed recommendations and criteria/justification for transfer/adjustment of current practice of forming, maintaining and using federal information resources to the target state;
  • Developed a systemic proposal to replace state fees for issuing documents and their copies by state fees for registering records in the electronic state records systems.

The topics of organizing and keeping record systems as well as their transfer to electronic form are pivotal not only for creating an electronic government, but also for the procedure of the administrative reform.

Each agency maintains and keeps all information about issued licenses, permits, rights and statuses of individuals and organizations. Federal agencies have over 600 rights to record and keep data about individuals and organizations, based on results of licensing procedures, control and oversight.

In the coming years, it is necessary to ensure accessibility of information systems and to translate all government records systems into normal electronic form.

In order to implement requirements, set forth in 2011, demanding from individuals data that can be obtained from government agencies, it is necessary to determine the list of information for every government service which is required for the service.

First and foremost, it is necessary to determine 10-20 major databases that facilitate the information interaction of the state with individuals and businesses.

 


 

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